Hot Desks: Answers to “What is a Hot Desk?” and Other Questions

In today’s fast-evolving work landscape, flexibility is key. With remote work, freelance work, and the continued growth and impact of the startup environment, traditional office spaces are becoming less appealing. Coworking spaces have gained serious popularity as hubs to work, meet, and socialize. One of the most flexible and affordable membership options within coworking spaces is the hot desk. In this article we’ll explain the ins and outs of hot desking to answer all your questions.

What are hot desks and how do they work?

In simple terms, it’s a system in a coworking environment that offers flexible workspace to a variety of different users. Unlike dedicated desks and private offices, hot desks are not assigned to specific users and are available on a first come, first serve basis. Hot desks include standard workstations, seats at communal tables, or general lounge style / soft seating. It all depends on the design of the coworking space that you’re in.

Hot desks provide access to all shared facilities within a coworking location, including but not limited to lounges, kitchens, breakout spaces, meeting rooms, and phone booths. Amenities like high-speed internet, a dedicated Community Lead, printing and scanning, complimentary coffee and tea, and mail handling are included too. At Workhaus, our members have 24/7 access to their home locations coupled with business hours access to other Workhaus locations across Canada. For example, if you travel from Calgary to Toronto, or from Toronto to Kitchner-Waterloo, you can use a Workhaus hot desk in your destination city!

Who should use a hot desk?

Hot Desks are especially popular with remote workers, freelancers, digital nomads and those who frequently travel for work. Companies with a hybrid work model, early stage startups and small teams also enjoy the flexibility and convenience of this membership option. It is an option well suited for anybody who values flexibility, cost savings, and the dynamic atmosphere of a shared work environment. If you don’t need a permanent desk but still want the benefits of a professional workspace, a hot desk could be the perfect solution.

What are the benefits of hot desks?

You may already be familiar with some of the benefits of coworking in general. Hot desking specifically has benefits both for employers and employees alike.

A Flexible and Cost Effective Solution

Hot Desks offer absolute flexibility. At Workhaus, there is no term required and memberships are available on a month-to-month basis, giving you the ability to adapt as your needs change. As our entry level membership option, they are available at a very affordable rate, giving individuals and companies the professional workspace, address, and image they need.

Improved Productivity and an Inspiring Environment

Unlike coffee shops or the distractions that come with working from home, your hot desk membership provides access to a professional work environment designed for productivity. With a range of shared spaces, find an area for quiet focus, a meeting space to collaborate with a colleague, or dive into conversation in the kitchen with a fellow member to bounce ideas off of them.

Social Programming and Networking Opportunities 

As the world of work moves increasingly into the digital space, the value of in-person networking and social connections can’t be overstated. At Workhaus, you’ll enjoy curated professional and social programming, creating multiple opportunities to connect with others. From weekly member socials to keynotes and industry networking nights, choose from a diverse mix of regularly scheduled events.

Is hot desking the only form of coworking?

No, it is not! While it’s certainly a popular form of coworking, there are many other membership options available. Hot desks are one of the best options available for individuals and small teams. Other coworking membership options include dedicated desks, virtual offices and long or short-term private offices for teams of all sizes!

Can I get a hot desk just for a day?

Absolutely! If you only need a hot desk for one day or a few days, you can book one or multiple day passes. To book a day pass at Workhaus, use our quick and easy booking portal.

How much does a hot desk cost?

The cost of a hot desk can vary depending on both the city and coworking operator. They typically range from $250 to $500 monthly. At Workhaus, we offer an all-inclusive model with a free allotment of meeting rooms hours. Depending on your specific needs, our membership solutions can be adapted to accommodate different budgets.

Many companies that recognize the benefits of flexible work arrangements may offer their employees a monthly coworking stipend. These stipends save money for both the employee and the business, since hot desking is a lower cost and more flexible option than leasing traditional office space.

Is a hot desk membership right for me?

As you decide whether or not a hot desk is right for you, you should consider your individual workspace needs. Does it matter to you if your seat is assigned or unassigned? How much privacy do you want in your workspace? What kind of equipment, if any, will you want to bring? These factors, among others, may impact your decision, and ultimately you’ll need to pick what’s best for you. If you opt for an affordable workspace that offers flexibility, convenience, and community, it’s likely a great choice!

Can I view and trial a coworking space before I sign up for a hot desk?

Yes! Reach out here to book a tour of any of our locations.

I have questions about Workhaus!

Read our FAQ to find the answers to many common questions or reach out to us today. Our team is always here to help you find the perfect coworking solution to elevate your work experience.